Denver Day of Wedding Coordination
You have planned your wedding. You chose the venue, booked the vendors, picked the flowers and argued about the seating chart. What you have not done is work out how all of it actually happens on the day, in order, without you running it.
That is what day of coordination is for. From $2,250.
It is not really just the day
The name is misleading and it puts people off. Nobody can walk into a wedding cold on the morning and run it well.
We start working together around 90 days out. By the time your wedding arrives, we have your full vendor list, a timeline every supplier has agreed to, a floor plan, and a plan for what happens if something goes wrong. The day itself is the last step, not the whole job.
What you keep is the planning you already did. What you hand over is making it happen.
What happens in the final 90 days
Around 90 days out, we take the handover. We go through everything you have booked: contracts, deposits, what each vendor has agreed to deliver and when. This is usually where the gaps show up. The vendor who was never confirmed in writing. The rental order that is short two tables. The two suppliers who each think the other is bringing the linens.
Around 60 days out, we build the timeline. This is the minute by minute schedule for your day, and it goes to every vendor. Hair and makeup start times worked backwards from your ceremony. Photographer arrival. When the cake is delivered and who signs for it. When the DJ expects the first dance. Most of what goes wrong on a wedding day is a timeline problem that was set weeks earlier, and this is where those get caught.
Around 30 days out, we walk your venue and lock the floor plan. Ceremony seating, the top table, where the band sets up, how guests move between the ceremony and the reception. We also confirm with your venue exactly what their staff cover and what they do not, so no assumptions are left standing on the day.
The week of your wedding, we confirm every vendor one last time, run your rehearsal so the wedding party knows exactly where to stand and when to move, and take over as the point of contact. From that moment, vendors call us, not you.
On the day
We are there from setup through to the end of the night.
That means receiving vendors and directing setup, cueing the ceremony, keeping the timeline moving without it feeling rushed, handling the things that go wrong quietly enough that you never hear about most of them, and managing the end of night tear down so nobody is loading a van at midnight in their wedding clothes.
Marissa is the person who runs it. We take on deliberately few weddings a year, which means the person you meet in your first conversation is the person standing there on your wedding day. Not whoever happened to be free that weekend.
When day of coordination is the right choice
This works when you have already done the planning, or you want to. You have the venue, you have most of your vendors, and you have a clear idea of how you want the day to feel. What you want is someone to take it off your hands in the final stretch and run it properly.
It also works when you simply do not want to be the person making decisions in your dress. Someone has to answer when the florist calls at 2pm. It should not be you, and it should not be your mother.
When it is not enough
If you have not booked a venue yet, or you are early enough that you are still deciding what kind of wedding you want, day of coordination is the wrong starting point. You would be paying for the last 90 days of a process you have not begun.
If your wedding has a lot of moving parts, multiple sites, significant travel for guests, or a build that needs designing rather than arranging, partial or full planning will serve you better. We would rather tell you that upfront than take the booking and watch you struggle for a year.
If you are not sure which one you are, we will tell you honestly in the first conversation.
Weddings across Denver and Colorado
Most of our weddings happen in Denver and the surrounding metro, but we work across the Front Range and into the mountains, including Estes Park, Breckenridge and venues further out.
Mountain weddings need more coordination, not less. Vendors travel further, guest transport usually becomes necessary rather than optional, and weather contingency is real planning work rather than a line in a document. If your venue is further out, tell us where and we will be straight with you about whether it works.
What it costs
Day of coordination starts at $2,250.
The final figure depends on guest count, how many vendors there are to manage, how far we travel, and whether your wedding spans more than one site. We quote properly after we have talked, not before.
If you want to see how that sits against partial and full service planning, we have written a full breakdown of what wedding planning costs in Colorado.
Booking
Good coordinators book out well in advance, particularly for summer Saturdays. Six to nine months ahead is comfortable. If your date is closer than that, ask anyway, because dates do open up.
The first conversation is free and there is no obligation. We talk about what you have booked, what you are stuck on, and what you actually want the day to feel like. By the end of it you will know whether this is the right level of help and what it would cost.